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Tuesday, June 25, 2019

Human factors and ergonomics

From Wikipedia, the free encyclopedia

Human factors and ergonomics (commonly referred to as human factors) is the application of psychological and physiological principles to the (engineering and) design of products, processes, and systems. The goal of human factors is to reduce human error, increase productivity, and enhance safety and comfort with a specific focus on the interaction between the human and the thing of interest. It is not simply changes or amendments to the work environment but encompasses theory, methods, data and principles all applied in the field of ergonomics.

The field is a combination of numerous disciplines, such as psychology, sociology, engineering, biomechanics, industrial design, physiology, anthropometry, interaction design, visual design, user experience, and user interface design. In research, human factors employs the scientific method to study human behavior so that the resultant data may be applied to the four primary goals. In essence, it is the study of designing equipment, devices and processes that fit the human body and its cognitive abilities. The two terms "human factors" and "ergonomics" are essentially synonymous.

The International Ergonomics Association defines ergonomics or human factors as follows:
Ergonomics (or human factors) is the scientific discipline concerned with the understanding of interactions among humans and other elements of a system, and the profession that applies theory, principles, data and methods to design to optimize human well-being and overall system performance.
Human factors is employed to fulfill the goals of occupational health and safety and productivity. It is relevant in the design of such things as safe furniture and easy-to-use interfaces to machines and equipment. 

Proper ergonomic design is necessary to prevent repetitive strain injuries and other musculoskeletal disorders, which can develop over time and can lead to long-term disability. 

Human factors and ergonomics is concerned with the "fit" between the user, equipment, and environment or "fitting a job to a person". It accounts for the user's capabilities and limitations in seeking to ensure that tasks, functions, information, and the environment suit that user. 

To assess the fit between a person and the used technology, human factors specialists or ergonomists consider the job (activity) being done and the demands on the user; the equipment used (its size, shape, and how appropriate it is for the task), and the information used (how it is presented, accessed, and changed). Ergonomics draws on many disciplines in its study of humans and their environments, including anthropometry, biomechanics, mechanical engineering, industrial engineering, industrial design, information design, kinesiology, physiology, cognitive psychology, industrial and organizational psychology, and space psychology.

Etymology

The term ergonomics (from the Greek ἔργον, meaning "work", and νόμος, meaning "natural law") first entered the modern lexicon when Polish scientist Wojciech Jastrzębowski used the word in his 1857 article Rys ergonomji czyli nauki o pracy, opartej na prawdach poczerpniętych z Nauki Przyrody (The Outline of Ergonomics; i.e. Science of Work, Based on the Truths Taken from the Natural Science). The French scholar Jean-Gustave Courcelle-Seneuil, apparently without knowledge of Jastrzębowski's article, used the word with a slightly different meaning in 1858. The introduction of the term to the English lexicon is widely attributed to British psychologist Hywel Murrell, at the 1949 meeting at the UK's Admiralty, which led to the foundation of The Ergonomics Society. He used it to encompass the studies in which he had been engaged during and after World War II.

The expression human factors is a predominantly North American term which has been adopted to emphasize the application of the same methods to non-work-related situations. A "human factor" is a physical or cognitive property of an individual or social behavior specific to humans that may influence the functioning of technological systems. The terms "human factors" and "ergonomics" are essentially synonymous.

Domains of specialization

Ergonomics comprise three main fields of research: physical, cognitive and organizational ergonomics. 

There are many specializations within these broad categories. Specializations in the field of physical ergonomics may include visual ergonomics. Specializations within the field of cognitive ergonomics may include usability, human–computer interaction, and user experience engineering. 

Some specializations may cut across these domains: Environmental ergonomics is concerned with human interaction with the environment as characterized by climate, temperature, pressure, vibration, light. The emerging field of human factors in highway safety uses human factor principles to understand the actions and capabilities of road users – car and truck drivers, pedestrians, cyclists, etc. – and use this knowledge to design roads and streets to reduce traffic collisions. Driver error is listed as a contributing factor in 44% of fatal collisions in the United States, so a topic of particular interest is how road users gather and process information about the road and its environment, and how to assist them to make the appropriate decision.

New terms are being generated all the time. For instance, "user trial engineer" may refer to a human factors professional who specializes in user trials. Although the names change, human factors professionals apply an understanding of human factors to the design of equipment, systems and working methods to improve comfort, health, safety, and productivity. 

According to the International Ergonomics Association, within the discipline of ergonomics there exist domains of specialization.

Physical ergonomics

Physical ergonomics: the science of designing user interaction with equipment and workplaces to fit the user.
 
Physical ergonomics is concerned with human anatomy, and some of the anthropometric, physiological and bio mechanical characteristics as they relate to physical activity. Physical ergonomic principles have been widely used in the design of both consumer and industrial products. Risk factors such as localized mechanical pressures, force and  posture in a sedentary office environment lead to injuries attributed to an occupational environment. Physical ergonomics is important in the medical field, particularly to those diagnosed with physiological ailments or disorders such as arthritis (both chronic and temporary) or carpal tunnel syndrome. Pressure that is insignificant or imperceptible to those unaffected by these disorders may be very painful, or render a device unusable, for those who are. Many ergonomically designed products are also used or recommended to treat or prevent such disorders, and to treat pressure-related chronic pain.

One of the most prevalent types of work-related injuries is musculoskeletal disorder. Work-related musculoskeletal disorders (WRMDs) result in persistent pain, loss of functional capacity and work disability, but their initial diagnosis is difficult because they are mainly based on complaints of pain and other symptoms. Every year, 1.8 million U.S. workers experience WRMDs and nearly 600,000 of the injuries are serious enough to cause workers to miss work. Certain jobs or work conditions cause a higher rate of worker complaints of undue strain, localized fatigue, discomfort, or pain that does not go away after overnight rest. These types of jobs are often those involving activities such as repetitive and forceful exertions; frequent, heavy, or overhead lifts; awkward work positions; or use of vibrating equipment. The Occupational Safety and Health Administration (OSHA) has found substantial evidence that ergonomics programs can cut workers' compensation costs, increase productivity and decrease employee turnover. Mitigation solutions can include both short term and long term solutions.  Short and long term solutions involve awareness training, positioning of the body, furniture and equipment and ergonomic exercises. Sit-stand stations and computer accessories that provide soft surfaces for resting the palm as well as split keyboards are recommended.  Additionally, resources within the HR department can be allocated to provide assessments to employees to ensure the above listed criteria is met. Therefore, it is important to gather data to identify jobs or work conditions that are most problematic, using sources such as injury and illness logs, medical records, and job analyses.

Ergonomically correct Keyboard
 
Innovative workstations that are being tested include: sit-stand desks, treadmill desks, pedal devices and cycle ergometers. In multiple studies these new workstations resulted in decreased waist circumference and psychological well being, however a significant number of additional studies have seen no marked improvement in health outcomes.

Cognitive ergonomics

Cognitive ergonomics is concerned with mental processes, such as perception, memory, reasoning, and motor response, as they affect interactions among humans and other elements of a system. (Relevant topics include mental workload, decision-making, skilled performance, human reliability, work stress and training as these may relate to human-system and Human-Computer Interaction design.) Epidemiological studies show a correlation between the time one spends sedentary and their cognitive function such as lowered mood and depression.

Organizational ergonomics

Organizational ergonomics is concerned with the optimization of socio-technical systems, including their organizational structures, policies, and processes. (Relevant topics include communication, crew resource management, work design, work systems, design of working times, teamwork, participatory design, community ergonomics, cooperative work, new work programs, virtual organizations, telework, and quality management.)

History of the field

In ancient societies

Some have stated that human ergonomics began with Australopithecus Prometheus (also known as “little foot”), a primate who created handheld tools out of different types of stone, clearly distinguishing  between tools based on their ability to perform designated tasks.  The foundations of the science of ergonomics appear to have been laid within the context of the culture of Ancient Greece. A good deal of evidence indicates that Greek civilization in the 5th century BC used ergonomic principles in the design of their tools, jobs, and workplaces. One outstanding example of this can be found in the description Hippocrates gave of how a surgeon's workplace should be designed and how the tools he uses should be arranged. The archaeological record also shows that the early Egyptian dynasties made tools and household equipment that illustrated ergonomic principles.

In industrial societies

Bernardino Ramazzini was one of the first people to systematically study the illness that resulted from work earning himself the nickname “father of occupational medicine”. In the late 1600s and early 1700s Ramazzini visited many worksites where he documented the movements of laborers and spoke to them about their ailments. He then published “De Morbis Artificum Diatriba” (italian for Diseases of Workers) which detailed occupations, common illnesses, remedies. In the 19th century, Frederick Winslow Taylor pioneered the "scientific management" method, which proposed a way to find the optimum method of carrying out a given task. Taylor found that he could, for example, triple the amount of coal that workers were shoveling by incrementally reducing the size and weight of coal shovels until the fastest shoveling rate was reached. Frank and Lillian Gilbreth expanded Taylor's methods in the early 1900s to develop the "time and motion study". They aimed to improve efficiency by eliminating unnecessary steps and actions. By applying this approach, the Gilbreths reduced the number of motions in bricklaying from 18 to 4.5, allowing bricklayers to increase their productivity from 120 to 350 bricks per hour.

However, this approach was rejected by Russian researchers who focused on the well being of the worker. At the First Conference on Scientific Organization of Labour (1921) Vladimir Bekhterev and Vladimir Nikolayevich Myasishchev criticised Taylorism. Bekhterev argued that "The ultimate ideal of the labour problem is not in it [Taylorism], but is in such organisation of the labour process that would yield a maximum of efficiency coupled with a minimum of health hazards, absence of fatigue and a guarantee of the sound health and all round personal development of the working people." Myasishchev rejected Frederick Taylor's proposal to turn man into a machine. Dull monotonous work was a temporary necessity until a corresponding machine can be developed. He also went on to suggest a new discipline of "ergology" to study work as an integral part of the re-organisation of work. The concept was taken up by Myasishchev's mentor, Bekhterev, in his final report on the conference, merely changing the name to "ergonology"

In aviation

Prior to World War I, the focus of aviation psychology was on the aviator himself, but the war shifted the focus onto the aircraft, in particular, the design of controls and displays, and the effects of altitude and environmental factors on the pilot. The war saw the emergence of aeromedical research and the need for testing and measurement methods. Studies on driver behavior started gaining momentum during this period, as Henry Ford started providing millions of Americans with automobiles. Another major development during this period was the performance of aeromedical research. By the end of World War I, two aeronautical labs were established, one at Brooks Air Force Base, Texas and the other at Wright-Patterson Air Force Base outside of Dayton, Ohio. Many tests were conducted to determine which characteristic differentiated the successful pilots from the unsuccessful ones. During the early 1930s, Edwin Link developed the first flight simulator. The trend continued and more sophisticated simulators and test equipment were developed. Another significant development was in the civilian sector, where the effects of illumination on worker productivity were examined. This led to the identification of the Hawthorne Effect, which suggested that motivational factors could significantly influence human performance.

World War II marked the development of new and complex machines and weaponry, and these made new demands on operators' cognition. It was no longer possible to adopt the Tayloristic principle of matching individuals to preexisting jobs. Now the design of equipment had to take into account human limitations and take advantage of human capabilities. The decision-making, attention, situational awareness and hand-eye coordination of the machine's operator became key in the success or failure of a task. There was substantial research conducted to determine the human capabilities and limitations that had to be accomplished. A lot of this research took off where the aeromedical research between the wars had left off. An example of this is the study done by Fitts and Jones (1947), who studied the most effective configuration of control knobs to be used in aircraft cockpits.

Much of this research transcended into other equipment with the aim of making the controls and displays easier for the operators to use. The entry of the terms "human factors" and "ergonomics" into the modern lexicon date from this period. It was observed that fully functional aircraft flown by the best-trained pilots, still crashed. In 1943 Alphonse Chapanis, a lieutenant in the U.S. Army, showed that this so-called "pilot error" could be greatly reduced when more logical and differentiable controls replaced confusing designs in airplane cockpits. After the war, the Army Air Force published 19 volumes summarizing what had been established from research during the war.

In the decades since World War II, human factors has continued to flourish and diversify. Work by Elias Porter and others within the RAND Corporation after WWII extended the conception of human factors. "As the thinking progressed, a new concept developed—that it was possible to view an organization such as an air-defense, man-machine system as a single organism and that it was possible to study the behavior of such an organism. It was the climate for a breakthrough." In the initial 20 years after the World War II, most activities were done by the "founding fathers": Alphonse Chapanis, Paul Fitts, and Small.

During the Cold War

The beginning of the Cold War led to a major expansion of Defense supported research laboratories. Also, many labs established during WWII started expanding. Most of the research following the war was military-sponsored. Large sums of money were granted to universities to conduct research. The scope of the research also broadened from small equipments to entire workstations and systems. Concurrently, a lot of opportunities started opening up in the civilian industry. The focus shifted from research to participation through advice to engineers in the design of equipment. After 1965, the period saw a maturation of the discipline. The field has expanded with the development of the computer and computer applications.

The Space Age created new human factors issues such as weightlessness and extreme g-forces. Tolerance of the harsh environment of space and its effects on the mind and body were widely studied.

Information age

The dawn of the Information Age has resulted in the related field of human–computer interaction (HCI). Likewise, the growing demand for and competition among consumer goods and electronics has resulted in more companies and industries including human factors in their product design. Using advanced technologies in human kinetics, body-mapping, movement patterns and heat zones, companies are able to manufacture purpose-specific garments, including full body suits, jerseys, shorts, shoes, and even underwear.

Present-day

Ergonomic evaluation in virtual environment
 
In physical ergonomics, digital tools and advanced software allow analysis of a workplace. An employee's movements are recorded using a motion capture tool and imported into an analyzing system. To detect hazardous postures and movements, traditional risk assessment methods are implemented in the software – for example, as in the ViveLab ergonomic assessment software RULA and NASA-OBI.

In virtual space, a biomechanically accurate model represents the worker. The body structure, sex, age and demographic group of the mannequin is adjustable to correspond to the properties of the employee. The software provides several different evaluations such as reachability test, spaghetti diagram, or visibility analysis. With these tools, ergonomists are able to redesign a workstation in a virtual environment and test it in iterations until the result is satisfactory.

Human factors organizations

Formed in 1946 in the UK, the oldest professional body for human factors specialists and ergonomists is The Chartered Institute of Ergonomics and Human Factors, formally known as the Institute of Ergonomics and Human Factors and before that, The Ergonomics Society

The Human Factors and Ergonomics Society (HFES) was founded in 1957. The Society's mission is to promote the discovery and exchange of knowledge concerning the characteristics of human beings that are applicable to the design of systems and devices of all kinds. 

The Association of Canadian Ergonomists - l'Association canadienne d'ergonomie (ACE) was founded in 1968. It was originally named the Human Factors Association of Canada (HFAC), with ACE (in French) added in 1984, and the consistent, bilingual title adopted in 1999. According to it 2017 mission statement, ACE unites and advances the knowledge and skills of ergonomics and human factors practitioners to optimise human and organisational well-being.

The International Ergonomics Association (IEA) is a federation of ergonomics and human factors societies from around the world. The mission of the IEA is to elaborate and advance ergonomics science and practice, and to improve the quality of life by expanding its scope of application and contribution to society. As of September 2008, the International Ergonomics Association has 46 federated societies and 2 affiliated societies.

Related organizations

The Institute of Occupational Medicine (IOM) was founded by the coal industry in 1969. From the outset the IOM employed an ergonomics staff to apply ergonomics principles to the design of mining machinery and environments. To this day, the IOM continues ergonomics activities, especially in the fields of musculoskeletal disorders; heat stress and the ergonomics of personal protective equipment (PPE). Like many in occupational ergonomics, the demands and requirements of an ageing UK workforce are a growing concern and interest to IOM ergonomists.

The International Society of Automotive Engineers (SAE) is a professional organization for mobility engineering professionals in the aerospace, automotive, and commercial vehicle industries. The Society is a standards development organization for the engineering of powered vehicles of all kinds, including cars, trucks, boats, aircraft, and others. The Society of Automotive Engineers has established a number of standards used in the automotive industry and elsewhere. It encourages the design of vehicles in accordance with established human factors principles. It is one of the most influential organizations with respect to ergonomics work in automotive design. This society regularly holds conferences which address topics spanning all aspects of human factors and ergonomics.

Practitioners

Human factors practitioners come from a variety of backgrounds, though predominantly they are psychologists (from the various subfields of industrial and organizational psychology, engineering psychology, cognitive psychology, perceptual psychology, applied psychology, and experimental psychology) and physiologists. Designers (industrial, interaction, and graphic), anthropologists, technical communication scholars and computer scientists also contribute. Typically, an ergonomist will have an undergraduate degree in psychology, engineering, design or health sciences, and usually a master's degree or doctoral degree in a related discipline. Though some practitioners enter the field of human factors from other disciplines, both M.S. and PhD degrees in Human Factors Engineering are available from several universities worldwide.

Ergonomics and the Sedentary Workplace

Contemporary offices did not exist until the 1830s with, Wojciech Jastrzębowsk’s seminal book on MSDergonomics following in 1857 and the first published study of posture appearing in 1955s.
 
As the American workforce began to shift towards sedentary employment, the prevalence of [WMSD/cognitive issues/ etc..] began to rise. In 1900, 41% of the US workforce was employed in agriculture but by 2000 that had dropped to 1.9%  This coincides with an increase in growth in desk-based employment (25% of all employment in 2000)  and the surveillance of non-fatal workplace injuries by OSHA and Bureau of Labor Statistics in 1971 .0-1.5 and occurs in a sitting or reclining position. Adults older than 50 years report spending more time sedentary and for adults older than 65 years this is often 80% of their awake time. Multiple studies show a dose-response relationship between sedentary time and all-cause mortality with an increase of 3% mortality per additional sedentary hour each day. High quantities of sedentary time without breaks is correlated to higher risk of chronic disease, obesity, cardiovascular disease, type 2 diabetes and cancer.

Currently, there is a large proportion of the overall workforce who is employed in low physical activity occupations. Sedentary behavior, such as spending long periods of time in seated positions poses a serious threat for injuries and additional health risks. Unfortunately, even though some workplaces make an effort to provide a well designed environment for sedentary employees, any employee who is performing large amounts of sitting will likely suffer discomfort. There are existing conditions that would predispose both individuals and populations to an increase in prevalence of living sedentary lifestyles, including: socioeconomic determinants, education levels, occupation, living environment, age (as mentioned above) and more. A study published by the Iranian Journal of Public Health examined socioeconomic factors and sedentary lifestyle effects for individuals in a working community. The study concluded that individuals who reported living in low income environments were more inclined to living sedentary behavior compared to those who reported being of high socioeconomic status. Individuals who achieve less education are also considered to be a high risk group to partake in sedentary lifestyles, however, each community is different and has different resources available that may vary this risk. Often times, larger worksites are associated with increased occupational sitting.Those who work in environments that are classified as business and office jobs are typically more exposed to sitting and sedentary behavior while in the workplace. Additionally, occupations that are full-time, have schedule flexibility, are also included in that demographic, and are more likely to sit often throughout their workday.

Ergonomics Policy Implementation:

Obstacles surrounding better ergonomic features to sedentary employees include cost, time, effort and for both companies and employees. The evidence above helps establish the importance of ergonomics in a sedentary workplace; however missing information from this problem is enforcement and policy implementation.  As a modernized workplace becomes more and more technology based more jobs are becoming primarily seated, therefore leading to a need to prevent chronic injuries and pain. This is becoming easier with the amount of research around ergonomic tools saving money companies by limiting the number of days missed from work and workers comp cases. The way to ensure that corporations prioritize these health outcomes for their employees is through policy and implementation.

Nationwide there are no policies that are currently in place, however a handful of big companies and states have taken on cultural policies to insure the safety of all workers.  For example, the state of Nevada risk management department has established a set of ground rules for both agencies responsibilities and employees responsibilities. The agency responsibilities include evaluating workstations, using risk management resources when necessary and keeping OSHA records. To see specific workstation ergonomic policies and responsibilities click here.

Methods

Until recently, methods used to evaluate human factors and ergonomics ranged from simple questionnaires to more complex and expensive usability labs. Some of the more common human factors methods are listed below:
  • Ethnographic analysis: Using methods derived from ethnography, this process focuses on observing the uses of technology in a practical environment. It is a qualitative and observational method that focuses on "real-world" experience and pressures, and the usage of technology or environments in the workplace. The process is best used early in the design process.
  • Focus Groups are another form of qualitative research in which one individual will facilitate discussion and elicit opinions about the technology or process under investigation. This can be on a one-to-one interview basis, or in a group session. Can be used to gain a large quantity of deep qualitative data, though due to the small sample size, can be subject to a higher degree of individual bias. Can be used at any point in the design process, as it is largely dependent on the exact questions to be pursued, and the structure of the group. Can be extremely costly.
  • Iterative design: Also known as prototyping, the iterative design process seeks to involve users at several stages of design, to correct problems as they emerge. As prototypes emerge from the design process, these are subjected to other forms of analysis as outlined in this article, and the results are then taken and incorporated into the new design. Trends among users are analyzed, and products redesigned. This can become a costly process, and needs to be done as soon as possible in the design process before designs become too concrete.
  • Meta-analysis: A supplementary technique used to examine a wide body of already existing data or literature to derive trends or form hypotheses to aid design decisions. As part of a literature survey, a meta-analysis can be performed to discern a collective trend from individual variables.
  • Subjects-in-tandem: Two subjects are asked to work concurrently on a series of tasks while vocalizing their analytical observations. The technique is also known as "Co-Discovery" as participants tend to feed off of each other's comments to generate a richer set of observations than is often possible with the participants separately. This is observed by the researcher, and can be used to discover usability difficulties. This process is usually recorded.
  • Surveys and questionnaires: A commonly used technique outside of human factors as well, surveys and questionnaires have an advantage in that they can be administered to a large group of people for relatively low cost, enabling the researcher to gain a large amount of data. The validity of the data obtained is, however, always in question, as the questions must be written and interpreted correctly, and are, by definition, subjective. Those who actually respond are in effect self-selecting as well, widening the gap between the sample and the population further.
  • Task analysis: A process with roots in activity theory, task analysis is a way of systematically describing human interaction with a system or process to understand how to match the demands of the system or process to human capabilities. The complexity of this process is generally proportional to the complexity of the task being analyzed, and so can vary in cost and time involvement. It is a qualitative and observational process. Best used early in the design process.
  • Think aloud protocol: Also known as "concurrent verbal protocol", this is the process of asking a user to execute a series of tasks or use technology, while continuously verbalizing their thoughts so that a researcher can gain insights as to the users' analytical process. Can be useful for finding design flaws that do not affect task performance, but may have a negative cognitive effect on the user. Also useful for utilizing experts to better understand procedural knowledge of the task in question. Less expensive than focus groups, but tends to be more specific and subjective.
  • User analysis: This process is based around designing for the attributes of the intended user or operator, establishing the characteristics that define them, creating a persona for the user. Best done at the outset of the design process, a user analysis will attempt to predict the most common users, and the characteristics that they would be assumed to have in common. This can be problematic if the design concept does not match the actual user, or if the identified are too vague to make clear design decisions from. This process is, however, usually quite inexpensive, and commonly used.
  • "Wizard of Oz": This is a comparatively uncommon technique but has seen some use in mobile devices. Based upon the Wizard of Oz experiment, this technique involves an operator who remotely controls the operation of a device to imitate the response of an actual computer program. It has the advantage of producing a highly changeable set of reactions, but can be quite costly and difficult to undertake.
  • Methods analysis is the process of studying the tasks a worker completes using a step-by-step investigation. Each task in broken down into smaller steps until each motion the worker performs is described. Doing so enables you to see exactly where repetitive or straining tasks occur.
  • Time studies determine the time required for a worker to complete each task. Time studies are often used to analyze cyclical jobs. They are considered "event based" studies because time measurements are triggered by the occurrence of predetermined events.
  • Work sampling is a method in which the job is sampled at random intervals to determine the proportion of total time spent on a particular task. It provides insight into how often workers are performing tasks which might cause strain on their bodies.
  • Predetermined time systems are methods for analyzing the time spent by workers on a particular task. One of the most widely used predetermined time system is called Methods-Time-Measurement (MTM). Other common work measurement systems include MODAPTS and MOST. Industry specific applications based on PTS are Seweasy,MODAPTS and GSD as seen in paper: Miller, Doug, Towards Sustainable Labour Costing in UK Fashion Retail (5 February 2013). Available at SSRN: http://ssrn.com/abstract=2212100 or doi:10.2139/ssrn.2212100 .
  • Cognitive walkthrough: This method is a usability inspection method in which the evaluators can apply user perspective to task scenarios to identify design problems. As applied to macroergonomics, evaluators are able to analyze the usability of work system designs to identify how well a work system is organized and how well the workflow is integrated.
  • Kansei method: This is a method that transforms consumer's responses to new products into design specifications. As applied to macroergonomics, this method can translate employee's responses to changes to a work system into design specifications.
  • High Integration of Technology, Organization, and People (HITOP): This is a manual procedure done step-by-step to apply technological change to the workplace. It allows managers to be more aware of the human and organizational aspects of their technology plans, allowing them to efficiently integrate technology in these contexts.
  • Top modeler: This model helps manufacturing companies identify the organizational changes needed when new technologies are being considered for their process.
  • Computer-integrated Manufacturing, Organization, and People System Design (CIMOP): This model allows for evaluating computer-integrated manufacturing, organization, and people system design based on knowledge of the system.
  • Anthropotechnology: This method considers analysis and design modification of systems for the efficient transfer of technology from one culture to another.
  • Systems analysis tool (SAT): This is a method to conduct systematic trade-off evaluations of work-system intervention alternatives.
  • Macroergonomic analysis of structure (MAS): This method analyzes the structure of work systems according to their compatibility with unique sociotechnical aspects.
  • Macroergonomic analysis and design (MEAD): This method assesses work-system processes by using a ten-step process.
  • Virtual manufacturing and response surface methodology (VMRSM): This method uses computerized tools and statistical analysis for workstation design.

Weaknesses

Problems related to measures of usability include the fact that measures of learning and retention of how to use an interface are rarely employed and some studies treat measures of how users interact with interfaces as synonymous with quality-in-use, despite an unclear relation.

Although field methods can be extremely useful because they are conducted in the users' natural environment, they have some major limitations to consider. The limitations include:
  1. Usually take more time and resources than other methods
  2. Very high effort in planning, recruiting, and executing compared with other methods
  3. Much longer study periods and therefore requires much goodwill among the participants
  4. Studies are longitudinal in nature, therefore, attrition can become a problem.

Monday, June 24, 2019

Occupational Safety and Health Administration

From Wikipedia, the free encyclopedia


Occupational Safety and Health Administration
US-OSHA-Logo.svg
Agency overview
Formed1971
JurisdictionFederal government of the United States
HeadquartersFrances Perkins Building
Washington, D.C.
Employees2,265 (2015)
Annual budget$552 million (2015)
Agency executive
  • Loren Sweatt, Acting Assistant Secretary
Parent departmentUnited States Department of Labor
Websitewww.osha.gov

The Occupational Safety and Health Administration (OSHA) (/ˈʃə/) is an agency of the United States Department of Labor. Congress established the agency under the Occupational Safety and Health Act (OSH Act), which President Richard M. Nixon signed into law on December 29, 1970. OSHA's mission is to "assure safe and healthy working conditions for working men and women by setting and enforcing standards and by providing training, outreach, education and assistance". The agency is also charged with enforcing a variety of whistleblower statutes and regulations. OSHA is currently headed by Acting Assistant Secretary of Labor Loren Sweatt. OSHA's workplace safety inspections have been shown to reduce injury rates and injury costs without adverse effects to employment, sales, credit ratings, or firm survival.

History

OSHA officially formed on April 28, 1971, the date that the OSH Act became effective. George Guenther was appointed as the agency's first director.

OSHA has a number of training, compliance assistance, and health and safety recognition programs throughout its history. The OSHA Training Institute, which trains government and private sector health and safety personnel, began in 1972. In 1978, the agency began a grantmaking program, now called the Susan Harwood Training Grant Program, to train workers and employers in reducing workplace hazards. OSHA started the Voluntary Protection Programs in 1982, which allow employers to apply as "model workplaces" to achieve special designation if they meet certain requirements.

OSH Act coverage

The OSH Act covers most private sector employers and their workers, in addition to some public sector employers and workers in the 50 states and certain territories and jurisdictions under federal authority. Those jurisdictions include the District of Columbia, Puerto Rico, the Virgin Islands, American Samoa, Guam, Northern Mariana Islands, Wake Island, Johnston Island, and the Outer Continental Shelf Lands as defined in the Outer Continental Shelf Lands Act.

Private sector employers

The OSH Act covers most private sector employers in all 50 states, the District of Columbia, and other U.S. jurisdictions—either directly through federal OSHA or through an OSHA approved state plan. 

State plans are OSHA-approved job safety and health programs operated by individual states instead of federal OSHA. Federal OSHA approves and monitors all state plans and provides as much as fifty percent of the funding for each program. State-run safety and health programs are required to be at least as effective as the federal OSHA program. 

The following 22 states or territories have OSHA-approved state programs: Alaska, Arizona, California, Hawaii, Indiana, Iowa, Kentucky, Maryland, Michigan, Minnesota, Nevada, New Mexico, North Carolina, Oregon, Puerto Rico, South Carolina, Tennessee, Utah, Vermont, Virginia, Washington, and Wyoming.

Federal OSHA provides coverage to certain workplaces specifically excluded from a state’s plan — for example, work in maritime industries or on military bases.

State and local governments

Workers at state and local government agencies are not covered by federal OSHA, but have OSH Act protections if they work in those states that have an OSHA-approved state program. OSH Act rules also permit states and territories to develop plans that cover only public sector (state and local government) workers. In these cases, private sector workers and employers remain under federal OSHA jurisdiction. Five additional states and one U.S. territory have OSHA approved state plans that cover public sector workers only: Connecticut, Illinois, Maine, New Jersey, New York, and the Virgin Islands.

Federal government agencies

OSHA’s protection applies to all federal agencies. Section 19 of the OSH Act makes federal agency heads responsible for providing safe and healthful working conditions for their workers. OSHA conducts inspections of federal facilities in response to workers’ reports of hazards and under programs that target high hazard federal workplaces.

Federal agencies must have a safety and health program that meets the same standards as private employers. OSHA issues “virtual fines” to federal agencies – following an inspection where violations are found, OSHA issues a press release stating the size the fine would be if the federal agency were a private sector employer. Under a 1998 amendment, the OSHA Act covers the U.S. Postal Service the same as any private sector employer.

Not covered under the OSH Act

The OSH Act does not cover the self-employed, immediate family members of farm employers, or workplace hazards regulated by another federal agency (for example, the Mine Safety and Health Administration, the Department of Energy, or Coast Guard).

Rights and responsibilities under OSH Act law

Employers have the responsibility to provide a safe workplace.

By law, employers must provide their workers with a workplace that does not have serious hazards and must follow all OSH Act safety and health standards. Employers must find and correct safety and health problems. The OSH Act further requires that employers must first try to eliminate or reduce hazards by making feasible changes in working conditions rather than relying on personal protective equipment such as masks, gloves, or earplugs. Switching to safer chemicals, enclosing processes to trap harmful fumes, or using ventilation systems to clean the air are examples of effective ways to eliminate or reduce risks. 

Employers must also:
  • Inform workers about chemical hazards through training, labels, alarms, color-coded systems, chemical information sheets and other methods.
  • Provide safety training to workers in a language and vocabulary they can understand.
  • Keep accurate records of work-related injuries and illnesses.
  • Perform tests in the workplace, such as air sampling, required by some OSH Act standards.
  • Provide required personal protective equipment at no cost to workers. (Employers must pay for most types of required personal protective equipment.)
  • Provide hearing exams or other medical tests when required by OSH Act standards.
  • Post OSHA citations and annually post injury and illness summary data where workers can see them.
  • Notify OSHA within eight hours of a workplace fatality. Notify OSHA within 24 hours of all work-related inpatient hospitalizations, all amputations, and all losses of an eye (1-800-321-OSHA [6742]).
  • Prominently display the official OSHA Job Safety and Health – It’s the Law poster that describes rights and responsibilities under the OSH Act.
  • Not retaliate or discriminate against workers for using their rights under the law, including their right to report a work-related injury or illness.
Workers have the right to:
  • Working conditions that do not pose a risk of serious harm.
  • File a confidential complaint with OSHA to have their workplace inspected.
  • Receive information and training about hazards, methods to prevent harm, and the OSH Act standards that apply to their workplace. The training must be done in a language and vocabulary workers can understand.
  • Receive copies of records of work-related injuries and illnesses that occur in their workplace.
  • Receive copies of the results from tests and monitoring done to find and measure hazards in their workplace.
  • Receive copies of their workplace medical records.
  • Participate in an OSHA inspection and speak in private with the inspector.
  • File a complaint with OSHA if they have been retaliated or discriminated against by their employer as the result of requesting an inspection or using any of their other rights under the OSH Act.
  • File a complaint if punished or retaliated against for acting as a “whistleblower” under the 21 additional federal laws for which OSHA has jurisdiction.
Temporary workers must be treated like permanent employees. Staffing agencies and host employers share a joint accountability over temporary workers. Both entities are therefore bound to comply with workplace health and safety requirements and to ensure worker safety and health. OSHA could hold both the host and temporary employers responsible for the violation of any condition.

Health and safety standards

The Occupational Safety and Health Act grant OSHA the authority to issue workplace health and safety regulations. These regulations include limits on hazardous chemical exposure, employee access to hazard information, requirements for the use of personal protective equipment, and requirements to prevent falls and hazards from operating dangerous equipment. 

The OSH Act's current Construction, General Industry, Maritime and Agriculture standards are designed to protect workers from a wide range of serious hazards. Examples of OSHA standards include requirements for employers to provide fall protection such as a safety harness/line or guardrails; prevent trenching cave-ins; prevent exposure to some infectious diseases; ensure the safety of workers who enter confined spaces; prevent exposure to harmful chemicals; put guards on dangerous machines; provide respirators or other safety equipment; and provide training for certain dangerous jobs in a language and vocabulary workers can understand. 

OSHA sets enforceable permissible exposure limits (PELs) to protect workers against the health effects of exposure to hazardous substances, including limits on the airborne concentrations of hazardous chemicals in the air. Most of OSHA’s PELs were issued shortly after adoption of the OSH Act in 1970. Attempts to issue more stringent PELs have been blocked by litigation from industry; thus, the vast majority of PELs have not been updated since 1971. The agency has issued non-binding, alternate occupational exposure limits that may better protect workers.

Employers must also comply with the General Duty Clause of the OSH Act. This clause requires employers to keep their workplaces free of serious recognized hazards and is generally cited when no specific OSHA standard applies to the hazard. 

In its first year of operation, OSHA was permitted to adopt regulations based on guidelines set by certain standards organizations, such as the American Conference of Governmental Industrial Hygienists, without going through all of the requirements of a typical rulemaking. OSHA is granted the authority to promulgate standards that prescribe the methods employers are legally required to follow to protect their workers from hazards. Before OSHA can issue a standard, it must go through a very extensive and lengthy process that includes substantial public engagement, notice and comment. The agency must show that a significant risk to workers exists and that there are feasible measures employers can take to protect their workers. 

In 2000, OSHA issued an ergonomics standard. In March 2001, Congress voted to repeal the standard through the Congressional Review Act. The repeal, one of the first major pieces of legislation signed by President George W. Bush, is the first instance that Congress has successfully used the Congressional Review Act to block regulation. 

Since 2001, OSHA has issued the following standards:
  • 2002: Exit Routes, Emergency Action Plans, and Fire Prevention Plans
  • 2004: Commercial Diving Operations
  • 2004: Fire Protection in Shipyards
  • 2006: Occupational Exposure to Hexavalent Chromium
  • 2006: Assigned Protection Factors for Respiratory Protection Equipment
  • 2007: Electrical Installation Standard
  • 2007: Personal Protective Equipment Payment (Clarification)
  • 2008: Vertical Tandem Lifts
  • 2010: Cranes and Derricks in Construction
  • 2010: General Working Conditions in Shipyards
  • 2012: GHS Update to the Hazard Communication Standard
  • 2014: New Recordkeeping and Reporting Requirements for Employers
  • 2014: Revision to Electric Power Generation, Transmission, and Distribution; Electrical Protective Equipment
  • 2016: Occupational Exposure to Respirable Crystalline Silica
  • 2016: Update General Industry Walking-Working Surfaces and Fall Protection Standards 

Enforcement

OSHA is responsible for enforcing its standards on regulated entities. Compliance Safety and Health Officers carry out inspections and assess fines for regulatory violations. Inspections are planned for worksites in particularly hazardous industries. Inspections can also be triggered by a workplace fatality, multiple hospitalizations, worker complaints, or referrals. 

OSHA is a small agency, given the size of its mission: with its state partners, OSHA has approximately 2,400 inspectors covering more than 8 million workplaces where 130 million workers are employed. In Fiscal Year 2012 (ending Sept. 30), OSHA and its state partners conducted more than 83,000 inspections of workplaces across the United States — just a fraction of the nation’s worksites. According to a report by AFL–CIO, it would take OSHA 129 years to inspect all workplaces under its jurisdiction.

Enforcement plays an important part in OSHA’s efforts to reduce workplace injuries, illnesses, and fatalities. Inspections are initiated without advance notice, conducted using on-site or telephone and facsimile investigations, performed by trained compliance officers and scheduled based on the following priorities [highest to lowest]: imminent danger; catastrophes – fatalities or hospitalizations; worker complaints and referrals; targeted inspections – particular hazards, high injury rates; and follow-up inspections. 

Current workers or their representatives may file a complaint and ask OSHA to inspect their workplace if they believe that there is a serious hazard or that their employer is not following OSHA standards. Workers and their representatives have the right to ask for an inspection without OSHA telling their employer who filed the complaint. It is a violation of the OSH Act for an employer to fire, demote, transfer or in any way discriminate against a worker for filing a complaint or using other OSHA rights. 

When an inspector finds violations of OSHA standards or serious hazards, OSHA may issue citations and fines. A citation includes methods an employer may use to fix a problem and the date by which the corrective actions must be completed. 

OSHA’s fines are very low compared with other government agencies. They were raised for the first time since 1990 on Aug. 2, 2016 to comply with the 2015 Federal Civil Penalties Inflation Adjustment Act Improvements Act passed by Congress to advance the effectiveness of civil monetary penalties and to maintain their deterrent effect. The new law directs agencies to adjust their penalties for inflation each year. The maximum OSHA fine for a serious violation is $12,500 and the maximum fine for a repeat or willful violation is $125,000. In determining the amount of the proposed penalty, OSHA must take into account the gravity of the alleged violation and the employer’s size of the business, good faith and history of previous violations. Employers have the right to contest any part of the citation, including whether a violation actually exists. Workers only have the right to challenge the deadline by which a problem must be resolved. Appeals of citations are heard by the independent Occupational Safety and Health Review Commission (OSHRC).

OSHA carries out its enforcement activities through its 10 regional offices and 90 area offices. OSHA’s regional offices are located in Boston, New York City, Philadelphia, Atlanta, Chicago, Dallas, Kansas City metropolitan area, Denver, San Francisco, and Seattle.

Record keeping requirements

Tracking and investigating workplace injuries and illnesses play an important role in preventing future injuries and illnesses. Under OSHA’s Recordkeeping regulation, certain covered employers in high hazard industries are required to prepare and maintain records of serious occupational injuries and illnesses. This information is important for employers, workers and OSHA in evaluating the safety of a workplace, understanding industry hazards, and implementing worker protections to reduce and eliminate hazards. 

Employers with more than ten employees and whose establishments are not classified as a partially exempt industry must record serious work-related injuries and illnesses using OSHA Forms 300, 300A and 301. Recordkeeping forms, requirements and exemption information are at OSHA’s website.

Whistleblower protection

OSHA enforces the whistleblower provisions of the Occupational Safety and Health Act and 21 other statutes protecting workers who report violations of various airline, commercial motor carrier, consumer product, environmental, financial reform, food safety, health care reform, nuclear, pipeline, public transportation agency, maritime and securities laws. Over the years, OSHA has been responsible for enforcing these laws that protect the rights of workers to speak up without fear of retaliation, regardless of the relationship of these laws to occupational safety and health matters.

Compliance assistance

OSHA has developed several training, compliance assistance, and health and safety recognition programs throughout its history. 

The OSHA Training Institute, which trains government and private sector health and safety personnel, began in 1972. In 1978, the agency began a grant making program, now called the Susan Harwood Training Grant Program, to train workers and employers in identifying and reducing workplace hazards.

The Voluntary Protection Program (VPP) recognize employers and workers in private industry and federal agencies who have implemented effective safety and health management programs and maintain injury and illness rates below the national average for their respective industries. In VPP, management, labor, and OSHA work cooperatively and proactively to prevent fatalities, injuries, and illnesses through a system focused on: hazard prevention and control, worksite analysis, training, and management commitment and worker involvement.

OSHA’s On-site Consultation Program offers free and confidential advice to small and medium-sized businesses in all states across the country, with priority given to high-hazard worksites. Each year, responding to requests from small employers looking to create or improve their safety and health management programs, OSHA’s On-site Consultation Program conducts over 29,000 visits to small business worksites covering over 1.5 million workers across the nation. On-site consultation services are separate from enforcement and do not result in penalties or citations. Consultants from state agencies or universities work with employers to identify workplace hazards, provide advice on compliance with OSHA standards, and assist in establishing safety and health management programs.

Under the consultation program, certain exemplary employers may request participation in OSHA’s Safety and Health Achievement Recognition Program (SHARP). Eligibility for participation includes, but is not limited to, receiving a full-service, comprehensive consultation visit, correcting all identified hazards and developing an effective safety and health management program. Worksites that receive SHARP recognition are exempt from programmed inspections during the period that the SHARP certification is valid.

OSHA also provides compliance assistance through its national and area offices. Through hundreds of publications in a variety of languages, website safety and health topics pages, and through compliance assistance staff OSHA provides information to employers and workers on specific hazards and OSHA rights and responsibilities.

Efficacy

A 2012 study in Science found that OSHA's random workplace safety inspections caused a "9.4% decline in injury rates" and a "26% reduction in injury cost" for the inspected firms. The study found "no evidence that these improvements came at the expense of employment, sales, credit ratings, or firm survival."

Much of the debate about OSHA regulations and enforcement policies revolves around the cost of regulations and enforcement, versus the actual benefit in reduced worker injury, illness and death. A 1995 study of several OSHA standards by the Office of Technology Assessment (OTA) found that OSHA relies "generally on methods that provide a credible basis for the determinations essential to rulemakings". Though it found that OSHA's finding and estimates are "subject to vigorous review and challenge", it stated that this is natural because "interested parties and experts involved in rulemakings have differing visions".

OSHA has come under considerable criticism for the ineffectiveness of its penalties, particularly its criminal penalties. The maximum penalty is a misdemeanor with a maximum of 6-months in jail. In response to the criticism, OSHA, in conjunction with the Department of Justice, has pursued several high-profile criminal prosecutions for violations under the Act, and has announced a joint enforcement initiative between OSHA and the United States Environmental Protection Agency (EPA) which has the ability to issue much higher fines than OSHA. Meanwhile, Congressional Democrats, labor unions and community safety and health advocates are attempting to revise the OSH Act to make it a felony with much higher penalties to commit a willful violation that results in the death of a worker. Some local prosecutors are charging company executives with manslaughter and other felonies when criminal negligence leads to the death of a worker.

A New York Times investigation in 2003 showed that over the 20-year period from 1982 to 2002, 2,197 workers died in 1,242 incidents in which OSHA investigators concluded that employers had willfully violated workplace safety laws. In 93% of these fatality cases arising from wilful violation, OSHA made no referral to the U.S. Department of Justice for criminal prosecution. The Times investigation found that OSHA had failed to pursue prosecution "even when employers had been cited before for the very same safety violation" and even in cases where multiple worker died. In interviews, current and former OSHA officials said that the low rates of criminal enforcement were the result of "a bureaucracy that works at every level to thwart criminal referrals. ... that fails to reward, and sometimes penalizes, those who push too hard for prosecution" and that " aggressive enforcement [was] suffocated by endless layers of review.

OSHA has also been criticized for taking too long to develop new regulations. For instance, speaking about OSHA under the George W. Bush presidency on the specific issue of combustible dust explosions, Chemical Safety Board appointee Carolyn Merritt said: "The basic disappointment has been this attitude of no new regulation. They don't want industry to be pestered. In some instances, industry has to be pestered in order to comply."

Significant other

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